Accounting and Financial Reporting Manager, Town of Apex

Job Board Title:
Accounting and Financial Reporting Manager, Town of Apex

Post Date
1/11/2023

Expiration Date
3/10/2023

Details:
Known as \"The Peak of Good Living\", the Town of Apex is a rapidly growing Wake County municipality with a current population of 70,000 and was ranked in 2015 as Money Magazine\'s Best Place to Live in America. Our current workforce is comprised of over 540 full-time employees and over 125 part-time/seasonal staff. Our Human Resources Department - with the support and confidence of Town leadership - is committed to providing best-in-class HR programs for our employees, with a mission to create a culture of empowerment and accountability that maximizes individual and organizational potential. We offer a generous benefits package, and have a highly competitive compensation program. More than that, the Town is an awesome place to work, as evidenced by the 96% job satisfaction rating received in the last employee opinion survey conducted with our employees.

WHAT YOU WILL BE DOING (DESCRIPTION):
In this position, you will perform Performs professional accounting work in support of the accounting, fiscal control, financial reporting, secondary market disclosures and budgeting functions along with supervising the accounts payable and payroll functions for the Town. Performs a diverse range of independent professional accounting work in support of the finance, financial reporting and budgeting operations of the Town, including work with the Town’s General Fund, Water and Sewer Fund, an Electric Fund, a variety of Capital Project and Capital Reserve Funds, a Self-Insured Healthcare Fund along with other Miscellaneous Funds. Work involves researching and applying accounting or administrative procedures, principles of governmental accounting, cost accounting and fund accounting to the review and processing of accounting and other financial documents; maintains the Town’s general ledger including reviewing account activity and preparing interpretative and analytical financial reports; responding to departmental requests for finance or budget data; assisting the auditors with requests for information; preparing financial statements, preparing and posting secondary market disclosures, assisting with debt issuance, managing and directing accounts payable and payroll activities; and backing up other staff as needed.

Work is characterized by complex use of automated systems to develop and prepare financial reports, perform financial analysis, reviewing GL accounts for accuracy and reasonableness, and preparing and processing journal entries when necessary to maintain proper and correct account balances. Work includes supervision of staff positions working in payroll, accounts payable and accounting support. Functions include assisting with daily questions and problem solving, setting priorities and assigning tasks, reviewing monthly and quarterly reports, assisting with the year-end process and preparation of 1099’s and W-2’s, providing training, and conducting performance reviews. Work requires a high level of knowledge of generally accepted accounting principles, knowledge of secondary market disclosure requirements, independent judgement and is performed under the general supervision of the Finance Director on financial matters and with the Assistant Town Manager & Budget and Management Analyst in support of budget work. Work is evaluated through conferences, accuracy and completeness of records and reports, and by independent audit of financial records.

A SAMPLE OF THE ESSENTIALS (DUTIES & TASKS):
Prepares a variety of worksheets and matrixes in support of Finance & other Town department functions and requirements.
Reviews, researches and applies accounting or administrative procedures, principles of accounting, fund accounting and applicable policies & procedures.
Creates, reviews and processes accounting and other financial documents.
Ongoing account activity reviews and preparation of interpretative and analytical financial reports.
Reviews and reconciles physical warehouse materials inventory compared to the general ledger balance along with initializing corrections to average unit cost and journal entries to adjust for pricing and invoicing discrepancies.
Prepares the Annual Comprehensive Financial Report (ACFR) based on GASB standards.
Develops and prepares schedules, exhibits and tables as represented in the (ACFR) and based on accounting guidelines.
Prepares and submits annual audit reporting to government agencies as required; prepares and submits Powell
Bill information to NCDOT as required for receipt of funding.
Develops and initializes and sets up systems in support of the annual budget process including position budgeting and general ledger additions and changes through the adopted budget.
Serves as the departmental contact for ongoing budget to actual requirements by reviewing and recommending options for additions or changes in support of departmental requirements;
Serves as primary contact for auditors providing explanations and research of account activity, creating and updating supporting documentation and spreadsheets with requests for information; prepares multiple worksheets as required in support of the annual auditors.
Develops comprehensive payroll and HR spreadsheets as required by state auditor for Worker’s Compensation and serve as primary contact for state auditor.
Monitors, tracks & verifies Capital Asset disposition, purchases, sale of assets, retirement of assets, and depreciation of assets and periodic inventory/reconciliation of capital assets.
Prepares a variety of financial reports related to accounts, funds, debt service, and budgetary issues; performs research and analysis of trends and other issues; uses various report writing and spreadsheet applications to analyze data and complete reports.
Supervises and participates in the general accounting, accounts payable and payroll functions; analyzes work processes and assignments for effectiveness and efficiency makes reassignments as needed; trains, assigns and monitors work; delegates duties; provides backup as needed; performs human resources functions including interviewing potential candidates, recommending hiring, orienting and training employees, and conducting performance evaluations.
Enters data into spreadsheet or finance software; reviews reconciliations of bank statements; reviews budget amendments for accuracy.
Compiles monthly and quarterly reports; monitors state expenditures and reimbursement grants; prepares close out documents.
Compiles and analyzes data; prepares spreadsheets for comparison, tracking and presentation.
Prepares adjusting journal entries and year end closing entries.
Maintains capital assets information for compliance with capital guidelines; prepares journal entries to record capital activities, calculates depreciation for ACFR use; organizes information for annual capital asset audit/inventory.
Serves as primary contact with auditor responding to questions, providing requesting information, preparing spreadsheets and researching accounts and general ledger entries.
Prepares, enters and updates journal entries as needed to ensure appropriate account balances.
Assists Finance Director in preparation of budget ordinances and amendments.
Prepares reports comparing budget versus actual expenditures; provides support to department staff on departmental budgets and expenditures; works with Budget Analyst and departments during the budget process providing and analyzing financial information.
Advises departmental staff and related agencies on reporting requirements; prepares reports
Serves and supports other Finance staff as needed.
Prepares secondary market annual disclosures, materials events disclosures and maintains debt service schedules.
Prepares and submits semiannual cash and investments report
Stays current on accounting and reporting guidance and laws and policies relevant to governmental accounting and presentation of financial statements.

Additional Job Duties:
Serves as back-up to or in the absence of other staff.
Performs related duties as required.

Qualifications:
WHAT YOU'LL NEED (MINIMUM MUST-HAVES):
Graduation from a four-year college or university with major coursework in public or business administration or a related field, and a minimum of four years experience in financial reporting and analysis; or an equivalent combination of education and experience.

WITH THE ABILITY TO...(KNOWLEDGE, SKILLS AND ABILITIES):
Considerable knowledge of the laws, principles, practices and techniques of governmental budgeting and accounting in municipal administration, financial reporting requirements, secondary market disclosure requirements and of federal, state, and local laws and policies governing fiscal operations.
Considerable knowledge of computer applications and operations including spreadsheets and data base management and of presentation software.
Considerable knowledge of computer operations and applications related to budgeting, accounting, payroll, utility billing, and financial analysis and reporting.
Considerable knowledge of the use of spreadsheets for fiscal trend and analyses.
Ability to understand, interpret, and apply laws, policies, grant requirements, etc. to the development maintenance of a variety of financial records and reports.
Ability to analyze and interpret financial data, perform trend analysis, and prepare clear and concise reports.
Ability to use a calculator and a computer for the maintenance of accounting and other fiscal records.
Ability to make arithmetic computations accurately and with reasonable speed.
Ability to maintain accurate records and prepare a variety of reports.
Ability to verify accounting and other financial documents and forms for accuracy and completeness.
Ability to establish and maintain effective working relationships with department heads, grant agencies, auditors, employees, and the general public.
Ability to communicate effectively in oral and written forms.

WHAT WOULD SET YOU APART (PREFERRED QUALIFICATIONS):
In addition to the must-haves listed above, it would be great if you happen to be a Certified Public Accountant.

PHYSICAL REQUIREMENTS:
Must be able to physically perform the basic life operational functions of stooping, reaching, walking, fingering, grasping, hearing, talking, and repetitive motions.
Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects.
Must possess the visual acuity to prepare data and statistics, work with accounting processes, handle proofing tasks, do extensive reading, and operate a computer terminal.

Comments:
Expected Hiring Range: $79,989-$97,987. Full range to $123,984. A starting salary above the expected hiring range, but within the salary grade will be considered for exceptionally qualified candidates.
Work Location: Apex Town Hall 73 Hunter Street
Schedule: Monday - Friday 8am-5pm This position has the option of a hybrid work environment that allows working both remotely and on site.
Closing Date: Open Until Filled: Initial application review will begin January 17, 2023

KEEP IN MIND:
Providing a safe work environment for our employees is a top priority, therefore all new hires must successfully complete a pre-employment drug test, post-offer functional testing (if required by position), background verifications including but not limited to references, criminal record and driver's license checks prior to employment.

WHAT WE OFFER:
Not only is the Town "The Peak of Good Living", but it's also a great place to work! We strive to "reach the peak" of being an employer of choice by providing competitive salaries and excellent benefits, including:

Paid medical, dental, vision, & life insurance for employees
Contributions to the NC Local Government Pension and NC401k Retirement Plans
Traditional sick & vacation leave
Paid parental, caregiver, community involvement, and bereavement leave
13 paid holidays plus an additional floating holiday
Longevity pay
Tuition assistance
Expansive wellness program, and more!

The Town of Apex provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, sex, race, color, religion, national origin, disability, political affiliation or marital status, veteran status, or genetic information.

Employer:
Town of Apex, NC

Website:
https://apexnc.csod.com/ux/ats/careersite/1/home/requisition/285?c=apexnc