Finance Officer

Job Board Title:
Finance Officer

Post Date
5/17/2022

Expiration Date
8/15/2022

Details:
Anticipated Hiring Salary: $40,000

Benefits Include:
Employer 457B Retirement Contribution: 10% of annual salary
Employer Paid Medical Insurance: Blue Cross Blue Shield of NC
Paid Time Off: Vacation and Sick Time
Employee Paid Vision, Dental, Short Term/Long Term Disability

FLSA Status: Exempt
Pay Grade: GN 10
Minimum Annual Compensation: $39,611
Maximum Annual Compensation: $67,060
Department: Youngsville Board of Alcoholic Beverage Control
Last Revised: May 13, 2022


GENERAL STATEMENT OF DUTIES

Under the supervision of the ABC System General Manager, performs managerial and professional duties in organizing and forecasting, and provides accurate and timely processing of accounts payable while performing a variety of other technical and/or specialized financial, accounting, and informational functions as needed to ensure the successful operation of the local ABC system.


DISTINGUISHING FEATURES OF THE CLASS

An employee in this class plans and directs the regulatory and financial operations of the local ABC system. Work includes the use of a computer, point of sales system, and inventory control system. The employee may consult general statutes, the ABC Commission website, ABC system policies, and other ABC System colleagues to resolve questions and technical issues. Work is complex, with emphasis on assuring financial operations follow ABC Commission regulations and General Statutes. The employee must make decisions that impact financial operations and implement best practices, procedures, and policies. Develops and implements approved work plans, reviews work progress and recommends or takes action to adjust work effort to meet objectives. May perform work duties similar to subordinates. Work is performed under the general supervision of the ABC System General Manager. Work in this class is considered exempt under the Fair Labor Standards Act.


Working Environment

This position works 40 hours per week during the seven-day work week
Weekends and time above 40 hours may sometimes be necessary to fulfill the job duties
Schedule is suggested 8 am – 5 pm, Monday through Friday. Hours are flexible with job responsibilities being completed satisfactorily.
Work may primarily be done remotely, with occasional requirement to work at the office in Youngsville, NC at the discretion of the General Manager. Minimum in office requirement: One Board meeting per month, specially called or emergency Board meetings, Bi-weekly General Manager meetings.
The stress level of this job is low to moderate


DUTIES AND RESPONSIBILITIES

Plans, organizes, directs, and delegates the financial management of the ABC System and keeps the accounts of the Board in accordance with generally accepted accounting principles of governmental accounting and the rules of the NC ABC Commission
Manages the disbursement of funds and purchasing in accordance with pre-audit requirements as stated in S. 18B-702(n) and 18B-805
Supervises and participates in the maintenance of the general accounting system
Manages all accounts receivable and payable
Prepares, verifies, and computes wages and salary payments for established pay cycles, assuring accurate earnings and deductions
Prepares required monthly, quarterly, and yearly reports of earnings and deductions for Federal, State, and Local agencies; also reports and tax returns on sales of alcoholic beverages
Completes all reports, including end-of-month reports, sales register, bottle count reports, tax reports (including payroll tax reports), mixed beverage reports, and inventory counts.
Assists the General Manager in the preparation, operation, and maintenance of capital improvement plans
Assists the General Manager in establishing and managing financial policies
Stays updated on the latest FASB guidelines and information technology trends and applies knowledge to increase the operational efficiency of the ABC System
Works with the auditor in preparing financial statements, cost reports, and statements of receipts and expenditures at regular intervals
Maintains and reconciles bank balances, credit/debit transactions, and transfers funds to the appropriate operating account as necessary for the payment of bills
Maintains observation of legislative, accounting, or tax changes that could alter management decisions or affect ABC System operations
Establishes and maintains a fixed asset system and related records system to account for all physical assets
Assists the General Manager in informing the Board about the financial health of the ABC System
Assists General Manager in preparing the annual Budget
Maintains office, store, and other ABC System supplies
Works with retail and mixed beverage customers in obtaining special orders and hard to find items
Interacts with customers while doing store visits to provide service and assistance
Conducts continuing professional education to keep current on all changes in law and regulation that pertain to the sale of alcoholic beverages
Interacts with vendors and sales representatives to resolve items such as breakage claims credits
Presents information pertaining to financial operations and makes recommendations to the ABC System General Manager.
As often as may be requested by the Board or the General Manager, prepare and present to the Board a statement of the financial condition of the ABC System
Performs other duties as may be assigned by law, by the General Manager, Board, or by the rules and regulations of the NC ABC Commission


Equipment Operated
Employees may be required to use a calculator, computer, scanner, telephone, copier, register, and other office-related equipment.


RECRUITMENT AND SELECTION GUIDELINES

Knowledge, Skills, and Abilities

Thorough knowledge of general laws, ordinances, and administrative policies governing financial practices and procedures
Thorough knowledge of the Youngsville ABC System’s financial program, policies, records, and related practices
Thorough knowledge of calculating figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume
Thorough knowledge of the principles and practices of accounting and budgeting
Thorough knowledge of the ability to manage multiple, concurrent priorities, and easily adapt to changing priorities.
Ability to speak, read, and write English in a capacity sufficient to perform the tasks of the position
Ability to plan, organize, direct, delegate, and evaluate the work of subordinate employees involving accounting
Ability to design and prepare analytical or interpretive financial statement
Ability to formulate and install standard accounting methods, procedures, forms, and records which include internal auditing
Ability to prepare informative financial reports and present information professionally
Ability to conduct long-range fiscal planning
Ability to write complex correspondence, reports, business correspondence, and procedure manuals
Ability to establish and maintain effective working relationships with other employees, the Board, the general public, and various groups and agencies
Ability to express oneself clearly and concisely both orally and in writing
Interpersonal customer service skills.
Ability to effectively present information to the Board and other elected officials
Ability to exercise discretion and judgment to resolve customer complaints and service issues.
Ability to work with ABC System General Manager
Ability to supervise and direct the work of subordinates at the ABC System



Working Conditions

Work is performed in a controlled climate environment with minimal exposure to natural elements or hazardous/adverse conditions. Visits to field sites or driving a vehicle more complex than a standard automobile may be required. Physical work in this position is described as low: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up-to 10 pounds of force constantly to move objects. Physical activities may include climbing, balancing, stooping, kneeling, crouching, lifting, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, and repetitive motions. The employee is required to have close visual acuity to perform accounting, transcription, extensive reading, operation of a computer, and preparation and analysis of data and figures.

Qualifications:
Software Experience: Quickbooks Online

Minimum Education and Experience

Associates degree in Finance, Accounting, Business Management, or other business-related fields; or, equivalent experience and knowledge in Finance, Accounting, Business Management, or other business-related fields with at least two years of management experience. Bachelor’s degree in Finance, Accounting, Business Management, or other business-related fields with one year of management experience. ABC system experience is preferred, but not required.

Financial Management experience, including Financial Administrative and Supervisory experience; or an equivalent combination of training and experience.

Comments:
Attendance at many ABC Board meetings will be expected. The ABC Board meets on the third Tuesday of each month at 7:00 PM.

Employer:
Youngsville ABC Board
Contact:
Bridget Stanley

Address:
PO Box 387
Youngsville, NC 27596

Work Phone:
919-925-3397

Email:
bstanley@townofyoungsville.org

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