Job Board Title:
Budget Manager, City of Burlington

Post Date
5/16/2022

Expiration Date
7/15/2022

Details:
The Budget Manager is responsible for the City’s budget preparation and analysis, managing special projects assigned by the City Manager’s Office, and operational analysis work across all departments. The Budget Manager will lead the preparation and development of the City’s budget document; monitor the monthly operating budgets of the City’s departments; provide guidance and leadership in the areas of process improvement, efficiency enhancement, research, and other budgetary and financial tasks. To begin with, the budget manager’s primary responsibility will be focused on the American Rescue Plan Act (ARPA) Grant program.

American Rescue Plan Act (ARPA) Grant Duties:
Create new grant project budgets, monitor all expenses, verify availability of funds and allowable expenses as dictated by federal grant guidance.
Interpret laws and regulations pertaining to federal grants and aligns grant projects for compliance.
Prepare status reports for Grants Committee, Budget Team and City Council.
Manage subrecipient grant application and award process.
Train and aid all subrecipients to assist in proper management of grant funding.
Have working knowledge of procedures related to financial administration of grants.
Monitor grant-funded projects and their budgets to ensure compliance with grant specifications and ensure work within appropriate deadlines..
Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously.
Have working knowledge of funding sources and associated requirements and regulations, including 2 Code of Federal Regulation 200 – Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Budget Preparation & Analysis:
Assists with the City Manager’s recommended annual budget, compiles historical information, prepares forecasts, reviews and analyzes performance indicators;
Develops and implements the City’s budget process;
Establishes appropriate budget deadlines and ensures compliance;
Supervises distribution of all budget materials;
Provides year-round budget analysis; advises the City’s senior management on budget matters;
Analyzes operating budgets monthly to identify trends affecting budget needs;
Consults with department heads to ensure adjustments are made in accordance with budget changes in order to facilitate long term planning;
Instructs and assists departments and staff in compliance with established guidelines;
Develops the City’s Capital Improvement Plan (CIP);
Assists with determining and maintaining the City’s adopted capital goals, advocates for capital planning, and regularly monitors the CIP for needed updates;
Ensures integration of the CIP with the annual operating budget;
Develops a controlled budget strategy for program needs to include short-term, intermediate, and long range projections for resource allocation and appropriations;
Ensures budget strategy is integrated with overarching City goals;
Coordinates the development and implementation of capital improvement programs, including bond projects;
Leads bond project tracking, budget compliance, and monitoring for both fiscal and scheduling goals;
Develops financial forecasts using computer models;
Researches, evaluates, and implements new expense/revenue business models to help guide future decisions based upon budgetary impacts;
Researches and makes recommendations on cost saving measures across all departments;
Coordinates directly with other departments’ administrators to ensure proper understanding and utilization of budget information;
Prepares regular and special budget reports to interpret budget directives and to establish policies for carrying out directives; prepares presentations on budget matters presented to the City Council and to the public for hearings, workshops, and forums;
Maintains a working knowledge of the North Carolina Budget and Fiscal Control Act as updated and revised to ensure the City’s compliance;
Reviews and makes recommendations on all department requests that require a budget adjustment throughout the year (in conjunction with Finance);
Reviews and makes recommendations on any new or changed position throughout the year (in conjunction with Human Resources);
Monitors staffing levels throughout the year to identify trends;
Develops City wide personnel budget (in conjunction with Human Resources);

Special Projects:
Leads the City’s efforts to evaluate and implement priority-based budgeting, program costing, and program budgets in some City departments (eg recreation).
Assists with various special projects; conducts special studies for the City Council and or department heads;
Prepares and presents reports to the City Council; coordinates, consolidates and presents information to outside agencies, City Council, and others;
Schedules updates and status reports as required;
Attends City Council meetings and work sessions as needed;
Prepares statistical and narrative reports;

Operational Analysis:
Seeks opportunities for implementing initiatives outlined in the City’s various strategic plans; makes recommendations for implementation strategies;
Advises department heads on work methods and procedures;
Responds to requests for procedural assistance from departments;
Assists City departments in identifying new initiatives, troubleshooting, and/or implementation of high profile programs or services;
Leads efficiency/optimization studies to include workload tracking to evaluate all programs and positions; identifies opportunities for reorganization and consolidation of tasks;
Continuously monitors & analyzes City operations and internal processes;
Makes recommendations to the City senior management for opportunities to improve operations, decrease turnaround times, streamline work processes, ensure seamless and sensible customer service experiences, and create cooperative working environments;
Reviews City fees and charges to identify potential revenue enhancements;

Performs other appropriate duties as may be assigned.

Qualifications:
Desired Qualifications:
A Bachelor's degree in Public Administration, Business Administration, or related field; and
1-2 years of increasingly responsible experience in public sector budget or program analysis and/or management
Knowledge, Skills and Abilities
Exceptional oral and written communication skills.
Proven ability to maintain effective working relationships with diverse groups
Comprehensive working knowledge of Generally Accepted Accounting Practices, Financial Accounting Standards Board pronouncements, Generally Accepted Auditing Standards, and other pronouncements of nationally recognized accounting and auditing organizations.
Knowledge of Federal, State, County, and local laws, ordinances, codes, and regulations applicable to budgeting; Ability to track, identify and review legislation that may impact the city budget and other financial influences
In-depth understanding of the interfaces of budgeting and financial accounting/reporting;
Knowledge of and the ability to interpret complex financial data and develop complex strategic plans
Advanced computer skills, particularly as they relate to budget and financial systems, including mastery of Excel.
Must have demonstrated experience and/or knowledge of local or state government's political environment and sensitivities and have the ability to function effectively within said environment.
Ability to research, analyze, evaluate and construct recommendations and plans for new budget service delivery methods, budget procedures, and budget techniques.

Comments:
Hiring Range: $52,104 - 57,314 annually

Physical Requirements and Working Conditions:
Work in this class is described as being sedentary and seldom requires much physical exertion to complete tasks. Work typically involves the ability to physically perform the basic life operational functions of fingering, grasping, hearing and repetitive motions. Employee regularly operates a variety of machinery and equipment, including telephones, computers, calculators, copiers, facsimile machines, etc. Work necessitates visual acuity to determine the accuracy, neatness, and thoroughness of work assigned in preparing and analyzing figures, accounting, transcription, computer terminal viewing and extensive reading. Working conditions include inside environmental conditions.

Special Requirement:
Attendance at many City Council meetings will be expected. The City Council meets the first and third Tuesday of each month at 7:00 PM. Work sessions are held the first Monday of each month at 5:00 PM.

Employer:
City of Burlington, NC

Website:
https://www.governmentjobs.com/careers/burlingtonnc/jobs/3266125/budget-manager?utm_campaign=google_jobs_apply&utm_source=google_jobs_apply&utm_medium=organic